Privacy Notice

(How We Use Pupil Information)

All Saints’ CE Primary and Nursery School is committed to protecting the privacy and security of personal information. This privacy notice explains how we collect, use and store personal data about pupils and their families.

Who we are

All Saints’ CE Primary and Nursery School is part of the John Taylor Multi-Academy Trust (JTMAT). The Trust is the data controller for the personal information we process, meaning it is responsible for how personal data is collected, used and protected. The school processes personal data on behalf of the Trust.

The categories of pupil information that we collect, hold and share include:

• Personal information (such as name, date of birth, address and contact details)
• Characteristics (such as ethnicity, language and free school meal eligibility)
• Attendance information (such as sessions attended and absences)
• Assessment and attainment data
• Behaviour and safeguarding information
• Special educational needs and disability (SEND) information
• Medical and dietary information

Why we collect and use this information

We use pupil data to:

• Support teaching and learning
• Monitor and report on pupil progress
• Provide appropriate pastoral care
• Keep children safe and fulfil safeguarding duties
• Assess the quality of our services
• Comply with legal obligations

The lawful basis on which we use this information

We process personal data under the UK General Data Protection Regulation (UK GDPR), including:

• Legal obligation
• Public task (education provision)
• Vital interests (to keep children safe)

Collecting pupil information

We collect personal information via:

• Admission forms
• Data collection forms
• Information transferred from previous schools
• Direct communication with parents/carers

How we store this data

We hold pupil data securely for the period set out in the Information and Records Management Society (IRMS) Schools Toolkit. Data is then securely disposed of when no longer required.

Who we share pupil information with

We routinely share pupil information with:

• The John Taylor Multi-Academy Trust (JTMAT)
• Schools that pupils attend after leaving us
• The local authority (Staffordshire County Council)
• The Department for Education (DfE)
• Ofsted and other regulatory bodies
• NHS and health professionals where appropriate

Why we share pupil information

We do not share information without consent unless the law and our policies allow us to do so. We share data to:

• Meet statutory requirements
• Safeguard children
• Support pupils’ education and wellbeing

Your data protection rights

Under data protection law, parents and pupils have rights including:

• The right to be informed
• The right of access (to request copies of data)
• The right to rectification
• The right to erasure (in certain circumstances)
• The right to restrict processing

If you wish to exercise any of these rights, please contact the school office.

Contact

If you have any questions about how we use your personal information, please contact:

All Saints’ CE Primary and Nursery School
Furlong Close, Alrewas, Burton on Trent, DE13 7EF

You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk

Changes to this privacy notice

We may update this privacy notice from time to time. When we do, we will inform you via the school website.